Keyboard Shortcuts to use During PowerPoint Slideshow

I find following keyboard shortcuts quite useful during slideshow of my PowerPoint slides. You may also find them useful.

You must be knowing following shortcuts as they are widely used.

Advance to Next Slide – Mouse Click, Space bar, N, Right Arrow, Down Arrow, Page Down
Return to Previous Slide – Backspace, P, Left Arrow, Up Arrow, Page Up
End Show     ESC, CTRL+Break, Minus, END

But the following ones are not so much widely known:

Go to Slide –   ENTER
Black/Unblack Screen –    B or Period
White/Unwhite Screen –    W or Comma
Show/Hide Pointer  –   A or =
Erase Screen Annotations   –  E
Advance to Hidden Slide –    H

You may want to try out these shortcuts, which could help you remember those during your next presentation!

by: Shrikant Mulik

Essential Gmail and Google Apps Keyboard Shortcuts

Whether you need to copy and paste text or navigate through your inbox, keyboard shortcuts often make the process more efficient. Although many shortcuts, like Ctrl+C (or Command+C for Mac users), are standard across operating systems and applications, not every key combination is universal.

In past TR Dojo episodes, I’ve covered keyboard shortcuts for Windows and Word. I’ve even demonstrated how to create custom shortcuts with the AutoHotkey utility. In this week’s show, I turn my attention to three of the most widely-used Google Apps–Gmail, Google Calendar, and Google Docs.

For those who prefer text to video, click the View Transcript link below the video player window. And as there’s no way I can demonstrate every shortcut during a single TR Dojo episode, I picked several shortcuts that I consider essential. For even more Google Apps shortcuts, check out Kevin Purdy’s article, “The 40 most important Google Apps keyboard shortcuts,” on which this episode is based.

by: Bill Detwiler

Keyboard Shortcuts – Stay Productive and Comfortable

Using keyboard shortcuts help you use your laptop without a mouse

You can greatly enhance your productivity and save a lot of time by using keyboard shortcuts: Press combinations of keys on your laptop instead of pointing and clicking with the touchpad or external mouse. Besides making you more efficient, using keyboard shortcuts also can reduce wrist strain (you never take your hands off the keyboard) and help you work in restricted space (such as on an airplane’s tray table).

Here are the best Windows shortcuts you should know or print for quick reference.
16 Essential Keyboard Shortcuts

Copy, cut and paste: Use these basic key combinations when you want to duplicate (copy) or move (cut) a photo, snippet of text, web link, file, or anything else into another location or document by pasting it. These shortcuts work in Windows Explorer, Word, email, and pretty much everywhere else.

CTRL+C: Copy the selected item
CTRL+X: Cut the selected item
CTRL+V: Paste the selected item

Selecting items: Highlight an item so you can copy and paste it or do some other action

CTRL+A: Select all items in a window, on the desktop, or all text in a document
Shift+Any Arrow Key: Select text within a document (e.g., one letter at a time) or one item at a time in a window
CTRL+Shift+Any Arrow Key: Select a block of text (e.g., a whole word at a time)

Find text or files: Quickly search a document, web page,  or Windows Explorer for a phrase or block of characters

CTRL+F or F3: Opens a “find” dialog box

Format text: Hit these combinations before typing to bold, italicize, or underline

CTRL+B: Bold text
CTRL+I: Italicize text
CTRL+U: Underline text

Create, Open, Save, and Print: Basics for working with files. These shortcuts are the equivalent of going to the File menu and selecting: New…, Open…, Save…, or Print

CTRL+N: Create a new file or document or open a new browser window
CTRL+O: Open a file or document
CTRL+S: Save
CTRL+P: Print

Work with tabs and windows:

CTRL+T: Open a new tab in your web browser
CTRL+Shift+T: Reopen a tab you just closed (e.g., by accident)
CTRL+H: View your browsing history
CTRL+W: Close a window

Undo and redo: Made a mistake? Go back or forward in history.

CTRL+Z: Undo an action
CTRL+Y: Redo an action

Once you’ve got the basic keyboard shortcuts down, learn these to save even more time.

Move the cursors: Quickly jump the cursor to the beginning or end of your word, paragraph, or document.

CTRL+Right Arrow: Move the cursor to the beginning of the next word
CTRL+Left Arrow: Move the cursor back to the beginning of the previous word
CTRL+Down Arrow: Move the cursor to the beginning of the next paragraph
CTRL+Up Arrow: Move the cursor back to the beginning of the previous paragraph
CTRL+Home: Go to the start of a document
CTRL+End: Go to the end of a document

Move windows: One of Windows 7’s best features, you can snap a window to the left or right of the screen and fit half of the screen exactly, or quickly maximize the window to full screen. Hit the Windows button and arrows to activate.

WIN+Right Arrow: Resize the window to half of the display and dock it to the right.
WIN+Left Arrow: Resize the window to half of the display and dock it to the left.
WIN+Up Arrow: Maximize the window to full screen.
WIN+Down Arrow: Minimize the window or restore it if it is maximized.
WIN+Shift+Right/Left Arrow: Move the window to an external monitor on the left or right.

Function keys: Press one of these keys at the top of your keyboard to quickly perform an action

F1: Open the Help page or window
F2: Rename an object (e.g., file in Windows Explorer)
F3: Find
F4: Shows the address bar in Windows Explorer
F5: Refreshes the page
F6: Moves to a different panel or screen element in a window or the desktop

Take a screenshot: Useful for pasting an image of your desktop or a certain program and sending to tech support

ALT+Print Screen: Capture a screenshot of a window
CTRL+Print Screen: Capture the entire screen/desktop

Working with Windows: Windows system shortcuts

CTRL+ALT+Delete: Bring up the Windows Task Manager
ALT+Tab: Show open applications so you can quickly jump to a different one
WIN+D: Show your desktop
WIN+L: Lock your computer
CTRL+Shift+N: Create a new folder
Shift+Delete: Delete an item immediately, without placing it in the recycle bin
ALT+Enter or ALT+Double-click: Go to the properties screen for files or folders

by: Melanie Pinola

Essential Time-Saving Keyboard Shortcuts

Essential, time-saving keyboard shortcuts matter to people who spend much of their working time at the computer. Many are pleased just to get the computer to do what they need, and are unwilling to invest time in being able to navigate around the operating system with more efficiency. Enormous benefit would result from spending just 20 minutes a day exploring the advantages of the basic keyboard shortcuts.

If a stopwatch were used to analyse the potential time savings over a working day for an already competent computer user, it is unlikely there will be calls for champagne. What there will be, is a better understanding of the operating system and a smoother workflow, allowing a more constructive use of time. Over the course of a month, the better efficiency will show a more significant time-saving.

For all computer users, repetition of the same or similar tasks is what fills most of the working day. As it is rare to meet with a piece of work that requires a completely new approach, it can be assumed that using a few basic keyboard shortcuts will save time. Instead of reaching for the mouse or moving the cursor around, using shortcuts will simplify the mechanics of navigating around the various tasks on the desktop and also, make better use of the operating system.

For Mac OS users, opening the ‘Systems Preferences’ window, selecting ‘Keyboard & Mouse’ and choosing ‘Keyboard Shortcuts’ at the top of the window, will give a long list of available shortcuts. Most useful for normal use is the section headed ‘ Keyboard Navigation’. Trying out a few of these will give a feel for what can be achieved by simply pressing the keys – rather than trying to get the mouse to do its stuff.

In the Keyboard Navigation list, moving the ‘focus’ is of prime importance. Once the focus is moved to, say, the menu bar, you can access all the menus by typing the first letters of the items on the bar, or by scrolling left or right. Pressing ‘Enter’ or scrolling down will open the menu. Each item can be reached by typing the first letter of the listed options or by scrolling up or down. Often there are other keyboard commands that can be used, shown to the right hand side of the menu opposite the item to be selected.

To open Safari:

fn/ ctrl/ F3/ will access the dock.

s/ will select Safari.

Enter/ will open the browser.

While using Safari:

fn/ ctrl/ F2/ will access the Menu Bar.

b/ will select the Bookmarks page.

Enter/ will open the Bookmarks page.

There are many ways to get work done without using the mouse or using the curser on a laptop computer. The more familiar one is with how the various applications behave, the more creatively one can navigate around the desktop.

For instance: using TextEdit to write and for reference, having the Dictionary open for definitions and for the Thesaurus, one will have two open applications at the same time. Being able to switch from using one to the other is very easy to do using keyboard shortcuts.

To open TextEdit:

fn/ ctrl/ F3/ will access the dock.

t/ will select TextEdit.

Enter/ will open TextEdit – and you are able to start writing!

To open Dictionary:

fn/ ctrl/ F3/ will access the dock.

d/ will select the Dictionary.

Enter/ will open Dictionary.

You now have two windows open on the Desktop. To move the focus from TextEdit to Dictionary:

F3/ will show all the open windows on the desktop – often reducing the size of each.

Scroll left or right to select the Dictionary window.

Enter will activate the Dictionary.

Press and hold (cmd) while pressing 1/ will select the Dictionary part of the application.

Press and hold (cmd) while pressing 2/ will select the Thesaurus part of the application.

To move back to TextEdit:

F3/ will show all the open windows on the desktop.

Scroll left or right to select TextEdit.

Enter/ and you are back where you were and ready to continue writing.

With a little practice, the basic principles are easy to grasp. Finding out which ones can serve you best will be easy, and very soon, you too, will be thinking of these keyboard shortcuts as time-saving and essential. Being able to what is required without using ‘mice’ is more professional. Keyboard shortcuts make using the computer more rewarding as well!

by: Steve Burden

How to Use Windows 7 Keyboard Shortcuts

The article explains how keyboard shortcuts can be used in Windows 7 to save time and maximize productivity. The methods compiled here are simple and reliable. It is still recommended that these should be adhered to carefully to avoid facing problems. It will help save time as well as money that would undeniably be spent looking for Microsoft Windows 7 support or Microsoft help options.


To open and run a program as an administrator – click to select the desired program’s icon and then press Ctrl + Shift +left mouse click together to run it as an admin. Proceed with the changes.

To show up Desktop screen instantly- press the Windows and D keys together on the keyboard. Press these two again to return to the previous programs. Or you can use Windows + Spacebar key combination to peep through the windows to see Desktop. This shortcut will make all the windows transparent to let you glace at the Desktop.

To move an active window to any side- use Windows + Up arrow key combination to move an active window to the top. Use Windows + Down arrow key to move the window down. Use Right and Left arrow keys in combination with the Windows key to move a window to the right or left hand side respectively.

To get to the System Tray- press Windows + B keys together to get to the System Tray. Thereafter, use Right, Left, Up, or Down arrow keys to shift between the System Tray items.

To open Windows Task Manager- press Ctrl + Shift + Esc keys together to quickly access the Task Manager window. Make changes as desired. Press Windows + Tab keys to shift between the Task Manager tabs.

To open Windows Explorer – press Windows + E keys together to bring up Windows Explorer. If you want to create a new folder here, then press Ctrl + Shift + N keys together. You will see a new folder icon, name it, and use as desired.

To launch Command Prompt- press Windows + R keys together to swiftly launch the Command Prompt window.

To launch Windows Mobility Center- use Windows + X key combination to open Windows Mobility Center.

To open System Properties- if you want to know about the specifications viz. operating system version etc. of your computer (better known as system properties), press Windows + PauseBreak keys together.

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by: Gaurav Srivastava